Effective Security Measures to Safeguard Patient Data
Professionals in these companies are trained on HIPAA compliance and are fully aware of the rules and regulations involved. A reputable medical transcription company will have advanced dictation tools, techniques and software to provide secure and timely transcription services. In order to ensure accuracy, all transcribed files are re-verified, proofread and reviewed using state-of-the-art medical resources. You can request transcripts for patient history and physical examination reports; procedure notes, progress notes, consultation, health, laboratory, scan, operative and X-ray reports; clinic notes, discharge summaries, follow-up notes, and more.
Strict privacy is ensured through HIPAA compliant work-flow and policies such as:
• Password protection and encryption to safeguard patient records
• Unauthorized access, retrieval, review and modification of crucial data is prevented
• Firewalls and antivirus software on all computers are updated daily
• 128-bit encryption for all file transfers
• Regular backups of data and computer systems to ensure better security for patient data
• Secure FTP website for file transfer
• Regular Windows updates
• Lockers used for data storage are protected with passwords to restrict illegal access
• Entire workforce trained on HIPAA regulations
• Experienced additional personnel specially designated to monitor all compliance
• Changing norms of HIPAA are constantly kept track of
• External drives such as floppy disk drives and USB ports are disabled to prevent illegal copying of documents
• All the employees are required to sign confidentiality and non-disclosure agreement; and many more.
Advantages of Outsourcing Medical Transcription
An HIPAA compliant medical transcription company offers a wide range of benefits to long-term care facilities:
• Fast turnaround time from 12-24 hours
• Low cost transcription options
• Easy document retrieval system
• Flexible dictation options
• Time and effort saving procedure
• Multi-level checks by professionals to prevent errors
• 24x7 customer support for general queries
• Secure file transfer
• Streamlines business processing
• Guaranteed data security
• Ensures privacy of patient records and data
• Increased data efficiency
Under federal law, it is very important to ensure the security and privacy of patient records. Being a healthcare professional, make sure that the confidentiality and privacy of your medical data is maintained. It is important to approach a medical transcription company that guarantees strict confidentiality for your medical records. HIPAA compliant medical transcription outsourcing firms will take care of all your medical transcription needs.