Medical Transcription Service Company

Healthcare entities continue to outsource transcription and other non-core office processes in view of the many benefits dedicated partnering firms offer them. Outsourcing is in fact the proven solution that will restrain businesses from exhausting their resources, while enjoying superior work quality and excellent streamlining of business processes. However, if you are considering outsourcing your transcription jobs, choosing the right medical transcription company should be the prime consideration.

Take the Following Factors into Account

• As a first step, compare various medical transcription outsourcing companies. Prepare a list of possible service providers from the internet, or ask your friends or colleagues. Then contact these companies personally or by phone and compare their offerings. While comparing the providers of medical transcription services look at their professional credentials, their pricing structure and find out whether they have worked with a client facility the same size as yours.  A medical transcription firm that is highly recommended by other firms should be considered as the potential partner in your business.

• The more experienced, the better the performance of the company would be. A company without ample years of experience may not be able to ensure the quality output you are looking for. Always associate with an experienced and reliable medical transcription service provider to avail of competent solutions   at affordable rates.

• Besides having years of experience in transcribing different dialects and terminology, a medical transcription company should have a quality auditing system in place. Those firms with good auditing system should be able to consistently achieve 99 percent accuracy. Enquire about their QA process. Existence of multi-level processes involving professional editors and proofreaders guarantees the reliability.

• Choosing a transcription firm having a lot of clients is a wise decision. The company with more customers can provide you with comprehensive transcription solutions.

HIPAA Compliance, Flexibility and Cost-effectiveness

Ensure that your chosen transcription firm follows HIPAA norms and regulations, thus offering guaranteed security of the patient‘s health related information. With such a firm, you can stay assured that your patient data will remain confidential. Choose those firms that charge you per line instead of per minute or per page. Find a service provider that offers a turnaround time that meets your requirements. When choosing a medical transcription company to suit your needs, consider whether the services offered are flexible and that they would offer customized medical transcription services.  Ask the transcription company what cost benefits you would get by outsourcing to them.  You can also ask the transcription firm to give you references. Contact these references to ensure that they are genuine.

Follow the above tips and make the right choice of a medical transcription company.  

Maintaining in-house transcription personnel and infrastructure in your medical office is definitely an expensive option. The ideal alternative would be to outsource the medical transcription process to reliable medical transcription companies. Professional medical transcription service providers offer outstanding transcription services for all major medical specialties including cardiology, pediatrics, orthopedics, internal medicine, gastroenterology, radiology, chiropractic and podiatry.

With reputable medical transcription companies maintaining high standards in the industry and working to achieve client satisfaction, health care professionals and medical facilities can save their resources, streamline their office functioning and provide better care for their patients. Just as in the case of any kind of outsourced process, medical transcription outsourcing reduces the burden on medical professionals and gives them the information they need in the format of their choice, which would give them peace of mind and enhance their efficiency.  

Technology and Expertise Come Together

When you hire a medical transcription company that maintains high standards in providing patient information management services, you will be assigned a transcription group based on your medical specialty. The transcription experts will transcribe your audio files, do strict quality checks and give back the transcripts via FTP or e-mail.

To provide quality medical transcription service, medical transcription outsourcing companies utilize state-of-the-art transcription software along with the services of qualified and experienced transcriptionists, technical support staff, editors, proofreaders and quality analysts well-versed in medical terminology.  Transcription services are available for your physical reports, patient history reports, laboratory summaries, consultation notes, referrals, follow-up letters, death summaries and X-ray reports cost-effectively within a short turnaround time.

Here are the major features that distinguish medical transcription services maintaining high standards.

• Automated electronic report distribution
• Excellent customer support
• Document flow management system
• High level of accuracy
• Cost effective, innovative and high tech services
• Customizing and maintaining EMR
• 100 % HIPAA compliance
• Retrieval of completed records via secure VPN  
• Secured FTP (File transfer protocol) with an FTP software package
• Digital handheld recorders for dictation
• 24 hour toll-free dictation line and free trial offer
• Security measures to prevent vandalism of any information stored on system


Benefits that Accompany State-of-the-art Transcription Services

Seeking the help of medical transcription companies that maintain high standards would benefit physicians and practices in a number of ways.

• Saves your time as well as effort
• Low operating costs
• Great savings on office infrastructure
• Reduces transcription costs
• Eliminates transcription hassles
• Customized turnaround time
• Increased work flow and productivity

It is apparent that medical transcription companies that maintain high standards are foremost among the assets for medical professionals. Association with such a transcription firm enables better management of your medical practice, improved productivity from your office staff, and of course improved patient satisfaction since you get more time to devote on patient care.

Many factors make medical transcription outsourcing a preferred choice of medical facilities. Medical transcription services can help healthcare facilities and professionals save resources and ensure efficient transcription of the medical files, since transcription is quite an extensive task that demands significant resources, particularly when there is so much information to handle.

Medical Transcription Is Successful and Popular

The medical transcription business is booming largely due to the growing need for quality healthcare. Medical transcription outsourcing can significantly help doctors and surgeons improve the service they provide to their patients. A medical transcription company is an organization that employs trained and experienced professionals and state-of-the-art solutions and tools to accurately transcribe medical files belonging to any field of medicine, treatment, prognosis or diagnosis. Audio files, which are basically information dictated by the physician, in any format can be transcribed to most text formats.

Accuracy of Transcribed Files Ensured

The training provided to transcriptionists is such that they can accurately transcribe highly specialized pieces of information as well. Moreover, every piece of transcribed work goes through multiple levels of quality checks by proofreaders and editors. To ensure accuracy of the transcribed files, medical transcription companies ensure the dictated audio files they receive are of digital quality.

Transcription companies generally offer the digital recorder and telephonic dictation options. The former ensures files are in digital quality. But clients are offered the choice of selecting the dictation option. In case files are not in digital quality, they are converted to digital format before transcription.                 

Numerous Advantages of Outsourced Medical Transcription

Some of the advantages of medical transcription services provided by an experienced company include:

• Services that are compliant with HIPAA guidelines
• State-of-the-art technology
• Three levels of quality checks
• 99% accuracy of transcribed files with good audio
• 24-hour availability of service and customer care
• Efficient document flow management software for proper data tracking
• File transfer utilizing File Transfer Protocol (FTP) and encryption-secured browser based methods
• Affordable pricing ensuring up to 40% savings
• Customized turnaround times to suit client needs

Services Customized to Client Requirements

Medical transcription services are also advantageous due to the fact that they are customized to client requirements which could vary between healthcare centers. The customization capability also ensures cost-effectiveness of the service.

Costs for the transcription service vary based on factors such as complexity of the files, turnaround time, and audio quality of the dictation. Experienced medical transcription companies can offer ideal turnaround times. Generally these times vary from 24 to 48 hours, but in certain cases they can offer transcribed files at an even faster pace for an extra price.

On account of all these features, and the fact that outsourcing ensures lesser burden for doctors and surgeons, medical transcription outsourcing is a preferred choice of medical facilities.

Medical transcription companies have been a blessing to the medical industry and have helped to raise the standards of the healthcare industry to a great extent. The increase in demand for medical transcription has seen an increase in the number of service providers. Transcription firms offer many benefits to its clients, among which are timely transcription, streamlined functioning and improved productivity.

A recognized and experienced medical transcription company can provide transcription for a wide range of medical records including:

• Progress and chart notes
• Emergency room reports
• Clinic/office consultation notes
• Different kinds of reports including diagnostic reports
• Discharge summaries
• Physical/operative reports
• Lab/X-ray reports, and more
 
All these reports can be customized to meet specific client requirements.

What You Can Expect from Medical Transcription Firms

Medical transcription service providers offer excellent quality of work which ensures that the transcripts are error free and therefore reliable. With the transcription process streamlined, medical professionals can focus on their core business activity -- that is to provide the best possible healthcare services and facilities to their patients.

To provide quality services, transcription firms employ a number of professionals who are experts at managing transcriptions. They are efficient, dedicated, have considerable experience in the field and understand the requirements of individual clients.   They handle each project with personalized care to ensure that it is flawless and will only benefit the clients. The transcription experts utilize the best combination of tools and techniques including sophisticated dictation equipment, dedicated servers and high-end computers with uninterrupted high speed internet to provide flawless transcripts.

With the support of medical transcription service providers, individual doctors and hospitals can reduce the amount of paperwork in their practices and also free up their in-house staff for other important jobs. Here is a look at some of the conveniences and benefits clients stand to gain from a reliable firm:

• Flexibility of dictation options: Medical transcription firms provide flexible dictation options to the healthcare professionals for more convenience. These options include toll free number and digital recorder.
• Transcripts are delivered within quick turnaround time: Medical transcription companies usually offer turnaround time that varies from 12 to 24 hours. The turnaround time can be customized according to your requirements.
• Privacy and strict confidentiality of data: The transcription firms take all safety measures to ensure the privacy and confidentiality of the healthcare data they handle.
• Convenient storage and retrieval of data: The data is stored digitally and can be retrieved easily and quickly, thus ruling out the need for storage space and paper work in your medical office.
• Provides access to expertise
• Prevents any kind of backlogs
• Enhances workflow and productivity
• Anytime, anywhere access – The transcripts can be accessed from anywhere and the physician can retrieve or edit them whenever he feels the need to do so.

These are the major things that medical transcription companies can do for you.