Medical Transcription Service Company

Medical transcription outsourcing companies provide their clients with comprehensive transcription solutions. Health care providers and physicians make use of this service the most. However, before you outsource medical transcription tasks, important factors have to be considered. Can the medical transcription company provide quality service in quick turnaround time? Does the technology they use serve your needs? A lot of such factors that could affect your reputation should be taken into account.

Factors to Consider when Outsourcing Medical Transcription

Outsourcing medical transcription is feasible as it helps physicians and health facilities reduce their work load and get more time for patient care. It benefits busy healthcare providers such as hospitals, single practitioners, multi-specialty clinics, and more. Considering the following factors can help you choose the right outsourcing partner:

• Team power: Confirm that medical transcription company that you choose has a highly talented and dedicated team of medical transcriptionists and support personnel to meet your requirements.

• Quality Assurance (QA): QA is an important factor. A reliable company will provide three levels of quality checks for transcripts proofreaders and medical editors to ensure up to 99% accuracy.

• Transcription service for various medical specialties: If your healthcare facility has many specialties, make sure that you would receive customized medical transcription service to meet the needs of each specialty. Most established companies can serve different medical branches such as Radiology, Cardiology, Endocrinology, Nephrology, Pathology, Pain Management, Ophthalmology, Urology, Neurosurgery, and more.

• EHR and EMR: Transcription services that provide EMR (electronic medical record) and EHR (Electronic Health Record) feeds are necessary as these systems have become mandatory for medical practices.

• Flexible options for dictation: Look for convenient dictation options through a toll-free number as well as digital dictation.

•Turnaround time: Most renowned medical transcription companies provide services in a quick turnaround time (TAT) with options such as 24-hour TAT, short TAT (2hours, 4hours and 6hours), and so on.

• Technology: Confirm that your current medical settings cope with the services of the outsourcing firm. Major medical transcription companies provide a user-friendly technological platform for their clients. Accurate transcription requires usage of latest software that includes electronic medical dictionaries such as Stedman’s medical dictionary and American Drug Index. Latest file transfer methods like FTP are used for smooth and safe file transfer.

• HIPAA compliant procedures: Ensure that your preferred firm strictly abides to HIPAA norms and procedures. Only this will ensure security and confidentiality of your medical records.

• Affordable rates and free trial offers: Always choose an outsourcing company that can offer timely medical transcription services at affordable rates. An established outsourcing firm would be able to offer competitive pricing of up to 40% lower than the market rates. Free trial offers are an added advantage as they help you analyze the firm’s competence. Another thing to look for is a company that can offer services without a long-term yearly contract.  

Always make sure that the customized packages and document management system are offered are powerful enough to meet your transcription needs. Medical transcription outsourcing to the right company can improve your bottom line.

There are many medical transcription companies providing hematology transcription services for individual physicians in US. Transcribing hematology files can be a serious challenge for individual physicians as their busy schedule would not allow them to do justice to the task. It is therefore ideal for them to outsource their work to a reliable medical transcription company. This will allow individual physicians to ensure error free hematology transcripts and focus more on patient care.

Hematology transcription is a challenging task which involves transcribing of some difficult medical terminologies accurately. Only a professional medical transcription company can perform it flawlessly as it is a time consuming and difficult process. Individual physicians can benefit from trusted service providers who can efficiently meet their medical transcription needs. A reliable company would provide services for wide range of clients including clinics, hospitals, individual physicians and doctors.

Reliable medical transcription companies have highly experienced staffs that are well versed with medical terminologies and abbreviations related to hematology or infectious diseases.  They would be capable of producing accurate hematology documents.

Comprehensive Support for Hematology Transcription Needs

A reliable medical transcription company will support individual physicians in transcribing medical reports relating to:

• All kinds of formed elements (red blood cells or erythrocytes, platelets, white blood cells or leukocytes and lymphocytes) and plasma
• Disorders in white blood cell (leukemia, granulocytosis, mononucleosis)
• Anemia (autoimmune hemolytic, pernicious, idiopathic thrombocytopenic purpura (ITP), aplastic, hemolytic, sickle cell, thalassemia)
• HIV/AIDS
• Biological therapy
• Chemotherapy
• Bleeding and clotting disorders
• Hematological malignancies
• Immune cytopenias

Benefits that Individual Physicians Gain by Outsourcing

• Accuracy: Individual physicians are able to enjoy accuracy levels of up to 99 percent for hematology transcription. Professional firms have three levels of quality checks by expert transcriptionists, proofreaders and quality analysts to ensure top quality hematology documents.

• Flexible dictation methods: Individual physicians can choose to dictate patient’s case using digital records or dictate through toll-free telephone numbers. The expert team in the transcription firm will transcribe it in the required format.

• Confidentiality and security of medical reports: Established transcription firms in US strictly adhere to HIPAA guidelines. They ensure utmost security and confidentiality for hematology transcription reports. These files are transferred through secure FTP and web-based browser systems to ensure confidentiality of patient information.

• Turnaround time: Timely transcripts of hematology medical records are very important.  Reliable transcription companies provide individual physicians with completed transcripts in minimum turnaround time including 24 hour TAT and STAT (2 hours, 4 hours, 6 hours).

Locating the Right Hematology Transcription Service

As there are many medical transcription companies providing medical transcription services for individual physicians in US, make sure you choose the right one. Get references from clients before hiring a transcription company. Ask about the quality of service offered, timely delivery, and customer support services. Make sure your deadlines can be met and that the medical transcription service provider is fully HIPAA compliant.

Many well-known medical transcription companies in Oklahoma provide dermatology transcription services to meet the needs of individual and group practices, and hospitals. A dedicated service provider in Oklahoma can offer accurate, secure and timely medical transcription service for this medical specialty. The process of transcription in dermatology involves converting the voice files of dermatologists’ dictation into text format.

The medical transcription companies in Oklahoma have a team of dedicated professionals who are well versed in medical terminologies, especially in the area of dermatology. The staffs are highly skilled in transcribing almost all medical records including physical reports, patient history, independent medical evaluation, consultations, and more. A professional Oklahoma based transcription company offers dermatology transcription service for
 
• Dermatopathology
• Mohs surgery
• Teledermatology
• Cosmetic Dermatology
• Immunodermatology
• Pediatric Dermatology

Benefits Gained by Oklahoma based Dermatology Transcription Service

• HIPAA compliant transcription process: in order to ensure utmost confidentiality and security, these firms strictly adhere to HIPAA guidelines. Files are transferred using secure means such as FTP or browser based 256 bit AES encryption to ensure complete confidentiality. All the leading transcription firms based in Oklahoma strictly follow HIPAA guidelines and it is an added advantage for the clients that their data is in safe hands.

• Flexible dictation options: Oklahoma based transcription companies use advanced technology and software. These companies accept dictations through toll-free numbers and digital recorders. Most of the companies are equipped with the latest software like Stedman’s Electronic Medical dictionary, Stedman’s medical books, and the Drug Index of America.

• Guaranteed accuracy and three-level quality check: Trained, skilled medical transcriptionists produce accurate and quality medical reports in Oklahoma medical transcription companies. By outsourcing to them, you can expect to get transcribed files with up to 99 percent accuracy. To ensure accuracy, these firms have three level quality checks, where the transcripts are thoroughly checked by expert transcriptionists, proofreaders and quality analyst before they are delivered to the client.

• Fast turnaround time: Timely service is important in dermatology medical reports. So the Oklahoma transcription firms take care to deliver medical transcription services in time to meet their clients’ requirements.

• Round the clock service: Transcription firms in Oklahoma provide 24 hour customer service.

• Cost-effective: Oklahoma medical transcription services are affordable as they ensure cost savings of 30 to 40 percent. Pricing would vary based on factors such as specialty requirements, volume, turnaround time, dictation format and document flow management system requirements.

Finding an Oklahoma Medical Transcription Company  

As there are many firms offering dermatology transcription service in Oklahoma, it is not easy to find the right service provider. Browsing online or searching the Yellow Pages can help. Some companies offer free trial for their services, it is advisable to choose such transcription firms, as you can get an idea about the services they provide. Looking up client testimonials and reviews can also help.

The need for medical transcription has grown enormously in recent years, both for continuity and efficiency in patient care, and for health care service reimbursements. Busy health care practices most often find it difficult to transcribe the audio files of physician dictations. That’s why medical transcription outsourcing has become such a popular option. Here are four good reasons in support of this:

• Cost savings: If you want to carry out transcription within your medical facility, you would have to set up the entire infrastructure – the latest technology including computers, software, and other equipment. You would also have to employ qualified medical transcriptionists. Outsourcing to a reliable medical transcription company can help you save 30-40% on these costs. You would have to worry about upgrades or advanced training programs for your in-house team. With the right service provider you get the advantage of the latest technology without having to invest in buying it.

• Top quality transcripts: With an experienced service provider, you do not have to worry about delivering quality medical transcription service. A reliable firm would have a team of trained and skilled medical transcriptionists that can transcribe dictation relating to any specialty. It would also have stringent quality control measures such as checks by proofreaders and editors to ensure up to 99 percent accuracy in the transcription.

• HIPAA Compliance: Choosing a firm which adheres to HIPAA guidelines ensures that the medical records and information about patients are treated with the highest confidentiality and security. An established firm would have secure modes of file transfer and also various sophisticated internal security measures to see that the data that is sent to them for transcription does not fall into the wrong hands.

• Solutions in custom turnaround time: Many medical specialties require medical transcription services in turnaround times that suit their specific needs.  Outsourcing to a reliable company is one of best ways to ensure this. A dedicated service provider can assure solutions in STAT to 24 hours.  

While these are four good reasons why you should consider outsourcing medical transcription, make sure you choose the right service provider. Consider experience and reputation when you look for a medical transcription service provider. Check out the If the company’s client list. If they offer a free service trial, don’t hesitate to take it as this will give you a good idea of whether you will get value for money.  

Medical transcription is an important service that is immensely beneficial to healthcare entities. The medical transcripts are prepared by highly talented medical transcription specialists who are skilled and experienced. Combining tools and techniques that are most appropriate, they provide medical transcription services with efficiency and accuracy. Outsourcing medical transcription lessens your extra burden of doing paperwork amidst a hectic schedule. A medical transcription company will strive to provide customized services taking into consideration each client’s specific requirements.

Advantages of Availing Reliable Medical Transcription Services

The most attractive thing about medical transcription outsourcing is that one can do more with less expense, time and resources. Professionals in the healthcare field can enjoy the major privileges and  technological features of outsourcing such as:

• Accuracy levels up to 99%
• Customized turnaround time according to the requirement of each client
• Digital recorder dictation
• Effective deployment of work
• EHR (Electronic Health Record)/ EPM (Enterprise Practice Management) feeds
• Electronic signatures
• Cost savings up to 40%
• No long term yearly contracts
• HIPAA (Health Insurance Portability and Accountability Act) compliant  medical transcription services
• HL7 transcription interface
• Secure, digitalized transfer of files (256 bit AES encryption)
• Several levels of quality controls to ensure accuracy
• Technical support around 24x7  and all the year round
• Document flow management software for end-to-end tracking of data
• Toll free phone dictation
• Transcription management software

Services Provided by Medical Transcription Companies

The services of a competent medical transcription company will be secure, reliable, and cost-effective, and would be designed to meet the needs of every single client respecting their unique requirements. They deliver their work on scheduled time, not exceeding the already set budget. Medical transcription services are available for all medical specialties including cardiology, chiropractic, gastroenterology, obstetrics, pathology, pediatrics, podiatry, radiology, surgery and much more. Medical transcription is provided for:

• Diagnostic procedure notes
• Discharge summaries
• Follow-up notes
• Insurance related correspondence
• Operative notes
• Patient notes with complete medical history and physicals
• Referral letters to physicians
• SOAP (subjective, objective, assessment, plan) notes and more.

Outsourcing medical transcription helps each physician to concentrate more on his core responsibilities related to patient care.

To find a suitable service provider, browse the websites of the companies providing transcription services. Some firms even offer a no obligation free trial of their services. Compare the services and terms of service of various reputable providers and settle for a medical transcription firm you feel can meet your requirements and deliver uninterrupted services.

Is your healthcare facility caught in a dilemma where you don’t have time to fully focus on patient care and you are investing too much on non-healthcare activities such as recruiting and training new staff for in-house medical transcription? This would directly affect the reputation of your healthcare establishment. Medical transcription outsourcing is the ideal option in before you. Hiring the services of a professional medical transcription company that offers a wide range of customized transcription outsourcing solutions can

• Reduce your workload

• Reduce the need to invest in additional infrastructure, equipment, and recruitment and training staff for medical transcription

• Less office space requirements for storage of patient background information, patient medical records, medical billing and other healthcare related records.

Key Features of Professional Medical Transcription Service

There are outsourcing companies that can provide you with high quality medical transcription services customized to suit your requirements. The key highlights of transcription services offered by a professional medical transcription company include

• Choice of dictation via toll-free telephone or by digital recorders

• Dedicated team of medical transcriptionists well versed in medical terminology to download and transcribe the dictation

• Short turnaround time to meet your requirements

• Three level quality assurance for top-level accuracy

• Customized transcription solutions for all medical specialties

• No long-term contract

• Technical support on a 24/7/365 basis

• Daily or weekly updates on medical reports as per you requirements

• Back-up and storage of digitized medical records with high-end security. You can access current medical records or archive reports online regardless of your location; in addition all transcripted medical files are secured with 256 bit AES encryption.

• Since every medical transcription company is compliant to Health Insurance Portability and Accountability Act (HIPAA) you need not to worry about confidentiality of patient’s personal information and patient’s medical reports.

• Nowadays some transcription outsourcing companies offer few of their transcription solutions as free trail.

Choosing a reliable medical transcription company can be challenging these days as there are many transcription companies cropping up. Browse the Web, visit websites of service providers and choose a medical transcription company that can provide you with all of the above services at cost-effective rates. An established company can ensure cost savings of up to 30-40%.

The medical transcription outsourcing industry started booming when individual physicians and healthcare entities began to outsource medical transcription and other office jobs to medical transcription companies. Healthcare facilities choose only those companies that are compliant with the Health Insurance Portability Accountability Act (HIPAA) rules and regulations and offer confidentiality to patients’ health related information. Also, now transcription companies offer a wide range of services to their clients in all major medical specialties.

Advantages to the Healthcare Industry

• The main advantage of outsourcing medical transcription to transcription companies is that it is cost-effective. By outsourcing transcription jobs healthcare entities can reduce the cost involved in recruiting and training new staff, and in the installation and maintenance of hi-tech equipment for transcription purposes.

• For transcription outsourcing HIPAA compliance is necessary and these rules are subject to change, so each medical transcription company strives to be up-to-date on HIPAA compliance. In this way medical transcription companies ensure maximum confidentiality of the data entrusted to them by healthcare professionals and establishments.

• Medical transcription companies have on staff professional transcriptionists who are well-versed in medical terminology and provide accurate transcription. This facilitates appropriate and timely patient care and streamlines functioning for the healthcare facility, when there is no transcription backlog.

• A reliable firm will focus on making the transcription process totally hassle-free for the clients. Healthcare entities can just specify their requirements and will be provided customized services. Also, reputable service providers offer convenient dictation options such as toll free number and digital recorders.   

• Another benefit of medical transcription outsourcing is that clients can access the transcribed medical reports and other non-core office reports from the outsourcing company servers anytime. Clients can even access old patient records. The companies can also send the transcripts to multiple destinations via the internet so that the physicians and other healthcare professionals can access the documents anytime regardless of their location.

• Business process outsourcing companies provide a wide range of medical transcription services that are customized and with high-end technological capabilities. The major benefits of such services include online document flow interfacing, 24x7 technical support, competitive pricing, secure uploading of voice files and recovery of medical and office reports, 128 bit SSL file encryption, multiple file transmission, complete data security and no long term annual agreements.

Many of the established transcription outsourcing companies provide free trial option to enable clients to assess the benefits of working with them. Apart from that, the clients can evaluate the services provided by the companies as regards timeliness, quality and data management skills.