Medical Transcription Service Company

Nowadays, healthcare is like any other business. To provide proper treatment and care, physicians need to ensure that they can compete effectively and meet growing needs. They have to deal with all kinds of pressures from different sides such as an increased flow of patients, the need to provide quality treatment and care, administrative tasks, and much more. Documentation work also continues to increase day by day and this is inducing them to seek the support of a medical transcription outsourcing company. Providing efficient and timely support to transcribe physician dictations, a reliable service provider can help a medical business grow.  

Here are some of the ways your practice can benefit by partnering with the right outsourcing company:

• Revenue management

Medical transcription companies play an important in managing your capital investment.

- You do not have to invest in recruiting and training transcription staff. This reduces expenses on salaries, insurance benefits and other compensation packages

- Outsourcing transcription work rules out the investment in infrastructure, advanced software, technology, equipment, and more

- You can save 30-40% on your transcription costs by outsourcing. Established service providers outsource the work to offshore locations where quality service is available at lower rates. This allows them to offer you competitively priced solutions

• Increased efficiency

You can concentrate on your core activities without worrying about getting your transcription done right. Reputable transcription companies can provide medical transcription services for almost all major specialties. Web-based documentation managed by a team of experienced professionals ensures that error-free reports are delivered within customized turnaround time. All this helps increase your efficiency quite significantly.

• Reduced business risk and liability

A medical transcription company uses latest technologies and tools for smooth and efficient workflow. They also provide user-friendly options for digital dictation through digital recorders and toll-free number. They also have HIPAA-complaint safe file transfer options. The use of quality technology and software by the company’s expert team of medical transcriptionists allows them to provide error-free documents. All this ensures reduced business risks and liability for your practice. Many companies have solid risk management programs in place to help minimize client risks.

Other Valuable Benefits of Medical Transcription Outsourcing

Here are some other valuable benefits that an established medical transcription service can offer:

• Customized solutions
• Stringent quality assurance for 99% data accuracy in all transcribed reports
• Document flow management software for end-to-end tracking of data
• 128 bit encryption protocol and FTP for secure file transfer
• No long-term contracts
• 24/7/365 technical support
• Free trial for practical evaluation of service

Choosing the right medical transcription outsourcing company is important to ensure solutions to help your business grow. This is possible by doing some serious research online. Make a list of established companies in the field and compare their services. Go by the above-mentioned factors to make your choice.

The recording of physician dictation relating to patient treatment is inevitable and necessary for further review and continuation of care. These audio files have to be transcribed into digital format and stored for easy and immediate access and retrieval. Busy healthcare facilities find it difficult to handle the transcription of large volumes of dictation and prefer to opt for the medical transcription services provided by a professional medical transcription company. One of the most valuable aspects to outsourced transcription is that it helps healthcare providers get safe and credible transcripts in quick turnaround time.

Why Should You Go In for Medical Transcription Services?

Medical transcription is not an easy job; intense concentration is necessary while doing the job. Any unnecessary additions or deletions and other errors can affect the overall treatment of a patient. Quality transcription takes time and increases the work load of a healthcare facility.  Medical transcription services help resolve this complex situations.

There are many valuable aspects  offered by an established medical transcription company:

• Accuracy: A mistake in a medical record would have serious implications for treatment. Hence preciseness is given topmost priority in the field of transcription.  Experienced and efficient medical transcriptionists employed by the service provider can ensure the accuracy in documentation. These medical transcriptionists have excellent listening capacity and English language skills, and most important, excellent knowledge of medical terminology. They also work with the latest technology. All this allows them to provide highly accurate transcripts of all types of reports including history and physicals, clinic notes, consults, procedures, ER and health reports, follow up notes, and more.

• Cost-effective: Established companies can offer professional medical transcription services at affordable costs. It’s important to partner with a company that offers services without any hidden charges or any other special charges. With the right service provider, medical facilities can save as much as 30-40 percent on costs.

• Speed: Another valuable aspect of the services offered by a reliable medical transcription company is that the transcripts are ready in quick or customized turnaround time.  Quality of the work done within a short time period could be a great concern, but an efficient company can assure transcript quality through multi-level quality checks.

• Security: A fully HIPAA-compliant medical transcription company can provide high level of security and confidentiality for the files containing confidential patient information. A well equipped medical transcription company incorporates 128 bit encryption, secure FTP file transfer, password protection for host computers, and more. HIPAA rules and regulations are strictly adhered to for data processing, storage and transfer.

• Service flexibility: A good medical transcription service provider also provides flexibility in terms of the choice of services. For example, dictation choices would include phone-in dictation and digitally recorded dictation. Again, an established medical transcription service provider would be able to provide documentation solution for all major specialties such as cardiology, dentistry, psychiatry, ER, pediatrics, gynecology, and more.

Consider Capabilities When Choosing a Medical Transcription Service

All these valuable aspects of medical transcription services are encouraging an increasing number of healthcare providers to outsource their documentation tasks. It is necessary to do some serious research to choose the right company. Browsing the websites of leading medical transcription companies and taking a free service trial if offered, can help locate an efficient service provider.

Medical transcriptionists and medical transcription services play a pivotal role in the healthcare industry. Needless to say, medical reports are vital for patient care. Systematic and accurate medical reports help easy diagnosis of patients’ health problems. They give the physician a clear insight into the history of the diseases. The basic function of a medical transcriptionist is to create patient records. Medical transcriptionists work faithfully from behind the curtains and transform the narrations of physicians to text documents, making them available to other physicians, healthcare organizations and staffs. So, medical transcription companies and medical transcription services play not so small a role in delivering proper healthcare to patients.

Most busy physicians and healthcare organizations cannot concentrate much on in-house documentation as it will affect their patient care adversely. So they need to outsource these transcription tasks to some reliable medical transcription company having expert and skilled medical transcriptionists.

Services Done by Medical Transcriptionists

Medical transcription services cover a wide range of medical specialties:

• Anesthesiology
• Cardiology
• Dentistry
• Dermatology
• Critical care
• Occupational therapy
• Occupational medicine
• Oncology
• Medical review
• Internal medicine and many more

Transcriptionists have to pay much attention to detail in patient’s examination and diagnosis reports, death summaries, discharge summaries, physical check ups, progress notes, consultation reports, autopsy reports operative reports and more.

Role of Medical Transcriptionists in Healthcare Organizations

• Keen Observation: A medical transcriptionist has to observe keenly the dictated recordings made by the physician and translate them into accurate written formats. These reports are returned to the physician for review and correction. Thereafter, these transcribed documents become part of patient’s permanent medical files.

• Accurate and quality reports: Medical transcriptionists know the importance of accurate and well-written medical reports. A single error in medical reports may cause serious troubles. So, medical transcription companies engage highly skilled and experienced medical transcriptionists well-versed in medical terminologies, to produce 99 percent accurate medical reports. These transcriptionists do three level quality checks also for ensuring utmost quality to medical reports.

• Quick turnaround time: Medical transcriptionists are aware of how important are timely transcripts in medical treatment. So, transcriptionists take only minimum time for providing error-free medical reports.

• Helps enhance productivity and efficiency: Medical transcription service helps doctors and healthcare organizations to concentrate more on patient care. By doing so, physicians and healthcare firms can increase their productivity and efficiency considerably.

• Understanding the requirement: It is the primary duty of any medical transcriptionist to understand the documentation needs specified by his physicians and healthcare organizations. This enables him to tailor the medical transcription process to fit the requirements of healthcare firms.

HIPAA is a massive set of rules and regulations that govern the privacy, security, and portability of your health information. Needless to say, confidentiality and security are highly important in healthcare services. So the government has made it mandatory for medical transcription companies to adhere to the standard set by the guidelines of HIPAA (Health Insurance Portability and Accountability Act). HIPAA medical transcription is the standard form of electronic exchange of patient medical information in a secure and confidential manner.

HIPAA compliance is particularly important for insurance purposes. HIPAA authorization is a standard required by the insurance company to request medical information from your healthcare providers. Most carriers will not accept your insurance application if you have not complied with HIPAA authorization. You have to provide health information, treatment history, and a host of other details when you apply for health insurance. HIPAA guidelines protect you from the misuse of your health information by anyone. Adherence to HIPAA rules also add to the portability of your data form one doctor to another or from one hospital to another. Insurance companies require your health information as per HIPAA guidelines to determine term life eligibility and the offered health class.

Healthcare firms can ensure the confidentiality and security of medical reports by resorting to medical transcription outsourcing. A professional medical transcription company looks into everything concerning HIPAA compliance. Most transcription firms deliver HIPAA compliant medical transcription for various medical specialties such as pediatrics, cardiology, gastroenterology, internal medicine, radiology, podiatry, plastic surgery and many more.

How Medical Transcription Companies Maintain HIPAA Standards?

• HIPAA compliant firms will not employ home based medical transcriptionists
• Use firewall protection and file encryption software’s
• Password protect all computers
• Employ staffs fully trained in privacy matters, security measures, and HIPAA guidelines
• Regular windows update and monthly backups for the security of computer
• Screening of employees while entering and leaving the firm
• Minimum 128 bit encryption for transferring all medical records
• CD drives, USB and floppy disks are disabled on computers to prevent copying.
• Private hard disks are never allowed into their premises.

Advantages of HIPAA Compliant Medical Transcription Outsourcing

• Comprehensive transcription solutions: Most reliable medical transcription companies use state-of-the-art technology and highly skilled and trained professionals in HIPAA compliance.

• Ensures privacy and confidentiality in patient data: Professional transcription firms have their own in-house security systems to ensure privacy of your files.

• Data backup strategies to enforce additional security

• Quality and Accurate Solutions: All good firms maintain stringent three-level quality checks by expert professionals such as transcriptionists, proof readers and quality analysts to ensure 99 percent accuracy in the medical reports.

• Increases efficiency and productivity

• Avoids inviting fines and criminal penalties

• Streamlines workflow

The medical transcription service industry is booming. Regardless of whether your medical facility is a large hospital, a mid-sized specialty clinic or an individual practice, you can get high quality medical transcription services. You must consider several aspects before you choose a medical transcription service provider.

Though most healthcare professionals, look for reliability and a solid reputation. There are many other important things to consider when choosing a medical transcription service. In this article, we will have a discussion on the things that you should know about medical transcription companies before signing on the dotted line.

Things To Consider

Quality: One of the most important things that one should look for while choosing a medical transcription service is quality. If you want your documents transcribed as accurately as possible, the main thing to look for is quality. Pay attention to the process the medical transcription outsourcing firm uses to transcribe documents. Make sure that the transcription is carried out by experienced transcriptionists and that the company does not rely on speech-recognition software.

Accuracy: In medical transcription service, accuracy has of significant importance.  A single error in the transcripts could make a huge difference in the well-being of a patient. So, ensure that the accuracy of medical transcripts is maintained to the highest level possible. Medical transcription companies that have stringent quality checks and quality guidelines in place can ensure transcripts with a high level of accuracy.

Turnaround time: Getting your medical transcripts as soon as possible is always appreciated with medical transcription service. Check what the guaranteed turnaround time is. Many services now offer faster turnaround times, with 4–6 and 12-hour turnaround times. Quicker turnaround times are typically offered at an extra cost.  Radiology and pathology are two areas of medicine where quicker turnaround times are critical to patient care.

Service for multiple specialties: While choosing a medical transcription service provider, make sure that medical transcription outsourcing firm offers medical transcription for important medical and surgical specialties including cardiology, dermatology, ENT (otolaryngology), family practice, gastroenterology, general surgery, gynecology, hematology, internal medicine, neonatology, nephrology,  plastic surgery, psychiatry, psychology, thoracic and cardiovascular surgery, rheumatology, sports medicine and more.

EMR integrated medical transcription services: Ensure whether the medical transcription service you choose offers EMR integrated medical transcription services.

Hidden costs:  Ensure that the medical transcription service you choose should does not charge extra fees and that there are no hidden costs for services provided.  Check to see if the services are competitively priced.

HIPAA compliance: Make sure that the selected medical transcription company follows HIPAA norms and regulations for guaranteed security of patient health information.

With more and more people opting for quality healthcare services, physicians and medical organizations are kept very busy. Medical entities devoting their time to provide better patient care need prompt medical transcription services to streamline their documentation tasks. Healthcare firms and physicians facing problems such as high overhead and high operational budgets choose to outsource medical transcription tasks to reliable and affordable medical transcription companies.

Medical transcription service is available for all major medical specialties such as pediatrics, orthopedics, pathology, gastroenterology, cardiology, radiology, internal medicine, podiatry, plastic surgery and many more.

Features that Distinguish a Competent Medical Transcription Firm

• Experienced staffs to carry out transcription
• 99 percent accuracy in the transcribed documents
• Three levels of quality checks to ensure excellent quality
• Guaranteed turnaround time as per the requirements of clients
• HIPAA compliant transcription process
• Files sent through FTP and browser-based 256 bit encryption protocols
• Digital dictation facility and toll-free numbers for the convenience of clients
• Allows physicians to modify dictation when transcription process is going on
• Delivers 24/7/365 days customer service
• Offers affordable service

How Medical Transcription Services become Affordable

Reliable transcription firms offer cost-effective medical transcription solutions. Here is how medical transcription outsourcing becomes affordable.

Save on operational costs: by outsourcing to a reliable firm, you can considerably save money spent on buying the latest software and investing in expensive technologies. You can also avoid hiring additional staffs to perform in-house transcription which helps to save money spent on salaries and training. It saves space also, as no extra space will be required for doing transcription within the office.

Enjoy cost savings: always select a transcription firm that offers at least 30 to 40 percent cost savings on transcription services. Reliable firms’ pricing system is based on 65 line character billing; always ask about the firm’s pricing structure before signing a service contract. Ask the firm their pricing factors for

• The volume of transcription needed
• Quality recordings
• Document management flow system
• Media receipt and delivery
• Disc backups and more

Many established transcription firms have onshore units in the U.S as well as offshore facilities in countries where labor is cheaper. This enables them to offer services at a lower rate without compromising on the quality of work.

Discover a Service Provider that Provides Affordable Transcription Service

In order to get cost-effective medical transcription services, it is necessary to team up with a reliable medical transcription company. Considering the wide range of benefits offered by medical transcription companies, we can say that medical transcription services are worth the price you pay for them. By considering feedbacks of former clients and by searching the internet you can find an affordable transcription service provider delivering quality transcription solutions.

Free trial: ask whether the firms you have shortlisted provide any free trial offer. If so, it will be an added advantage and worthwhile as you can send transcription work to two or more chosen companies and evaluate their quality. By doing so, you can:

• Make a cost comparison
• Evaluate the turnaround time
• Assess the time taken to respond
• Weigh up their customer service
• Ensure that they provide security and confidentiality

With the right service provider to assist you in transcription, you get to enjoy streamlined functioning of your medical office at affordable pricing.