Medical Transcription Service Company

Time Saving:  Medical transcription services help healthcare professionals by relieving them of the laborious task of entering medical data. The work can be professionally handled by efficient transcription companies. Their teams of expert transcriptionists, well versed in medical terms and jargon, are equipped with advanced technology to handle the job efficiently and provide accurate and timely reports.
 
Quality reports in custom turnaround time: The medical transcriptionists of a professional company would have the skill necessary to provide solutions to maintain proper electronic health records (EMRs).  Since a medical transcription company has a team of experts concentrating on medical transcription, they are able to provide the reports that can be integrated easily with EMRs. Stringent quality checks ensure reports of a high standard. Solutions are provided in custom turnaround time for the transcription of follow-up notes, diagnostic procedure notes, medical history and physicals, operative reports, referral letters, discharge summaries, SOAP notes, and billing correspondence. These transcriptionists can transcribe telephone dictation as well as dictation provided on digital recorders.
         
Efficiency of healthcare professionals improved:  The service provider would have a team of experts with years of experience in various medical specialties. This would ensure the standard of output, and allows physicians to focus better on patient care and other core activities. Patients benefit with better and improved medical treatment.
 
Confidentiality of patient information: Professional medical transcription companies that are HIPAA compliant can handle the job with utmost care, accuracy and confidentiality. The professional medical transcriptionist would be well-trained to safeguard the confidentiality of all patient data.

Remote handling improves efficiency: Outsourcing transcription allows the remote handling of the task. Since the medical transcriptionists do the work at remote places, healthcare professionals are relieved from the costs and responsibility of maintaining an in-house infrastructure to perform the task. This ensures all-round efficiency.
 
Able to handle all specialties:  A professional service provider would have a team of experts who can handle transcription for various medical specialties such as immunology, cardiology, radiology, pain management, plastic surgery, and more. This would help them to prepare and provide quality reports.

Cost saving: Healthcare practices also save on infrastructure and hiring costs when they outsource the task.  An experienced, professional and reliable service provider can help save up to 40% on costs in addition to handling the data transcription task efficiently.
 
A demand for the industry:  Due to the immense progress made in the field of medical transcription services in terms of quality and speed, demand for these services has increased considerably.  Medical transcriptionists are therefore focused on improving quality and speed in spite of the enormous volume of data they handle.
 
Busy healthcare professionals look to save time and carry out their documentation work without leaving any patient unattended. Given this scenario, medical transcriptionists certainly play a vital role in helping healthcare professionals save time and money with efficient documentation solutions.

The transcription services industry appears to be making its way to becoming one of the fastest developing industries in the years to come. In 2006, 14 million transcriptionists were working for a transcription business based in the United States alone. It is expected that by 2015, the number of transcriptionists would increase to close to 17 million. As legal enterprises and regulations increase, corporations have come to understand that transcription is an essential aspect of their operations.

Qualities of a Skilled Provider of Transcription Services

The following are some of the qualities which an expert transcriptionist, whichever be the field she is transcribing for, should possess.

• Good Typing Speed – The professional transcriptionist should be able to type fairly quickly so as to be able to meet even tight deadlines.

• Command Over English Language – The transcriptionist should be fluent in the English language, both the written and spoken forms. This includes excellent knowledge in English grammar and spelling and of similar sounding words with different meanings.

• Superior Listening Capabilities – The transcriptionist should be a good listener. She should be able to make out individual voices in speaker recordings involving multiple participants. She should be able to understand different accents and make out words spoken normally, very slowly or very fast.

• Sufficient Internet Awareness – The audio dictations would be uploaded onto the server. The transcriptionist would have to download them and then upload the finished transcription to the doctor or healthcare center. She would have to look up difficult medical terminology and drugs on the internet if working for the medical field. To achieve all of the above, she should have sufficient knowledge regarding the internet.

• Ability to Maintain High Accuracy – The transcriptionist should strive as far as possible to achieve a minimum of 99 percent accuracy every time. After this, the files would go to the quality control team that would cross-check them and make sure of their accuracy.

• Industry Knowledge – For example, if the person’s core area is medical transcription services, she should have adequate knowledge about medical terminology pertaining to specialties such as radiology, pain management, pathology, oncology, and more. The transcriptionists should be knowledgeable about human anatomy, diseases, drug names, and more as well. Without adequate knowledge, she would not be able to perform her task properly, accurately and within the requested turnaround.

• Problem Solving – Transcriptionists sometimes receive challenging audio dictations. They may receive audio with background noise or mumbled or garbled speech. It is at that time that they should make use of their problem solving skills to make sense of the audio.

• Commitment to Secrecy – Transcriptionists are bound by the oath of privacy and confidentiality. They are supposed to keep the patient information in the various documents or dictations they handle, strictly confidential. For medical transcriptionists, this is in keeping with the guidelines of HIPAA Compliance.

Easier to Judge

Having read through the qualities that an expert provider of transcription services should possess, it shouldn’t be difficult for you to judge whether a particular service provider is ideal for your requirements or not.

Timely transcription of medical dictations is important with regard to providing suitable patient care as well as streamlining your medical records. Healthcare practices should ideally maintain accurate and updated medical records in easy to retrieve file formats. Quality medical transcription services are beneficial for hospitals and medical practices, as these would make the entire medical record documentation process more efficient. All important healthcare reports will be properly organized in convenient document formats.

Reduce Documentation Workload in Your Medical Office

Transcription of medical dictations is a lengthy procedure, and has to be completed with great accuracy. Medical reports are important documents that come with patient history and all the details of major treatment procedures provided. These documents are required for future reference as well. Therefore, any sort of transcription errors can be crucial. Medical professionals most often do not get the time to complete the documentation procedures on time amidst their hectic healthcare activities.  Obtaining support from professional medical transcription companies would be a more practical option for busy hospitals and other healthcare practices looking to get the transcription work done on a regular basis. Considering the specific requirements of multi-specialty hospitals, small to large clinics, and other medical practices, many leading US based medical transcription outsourcing companies provide top-quality and affordable solutions.  These companies provide transcription services for all major medical specialties including Allergy and Sleep Medicine, Anesthesiology, Hematology, Immunology, Nephrology, Neurology, Pain Management, Radiology, and more.

Medical transcription services help reduce your documentation workload leaving you free to focus on your core competencies. These services also ensure many additional benefits such as:

• Reduce transcription backlogs
• Maintain error-free medical reports
• Easy to retrieve and update patient records
• Save on operational costs needed to maintain transcription experts and other supporting staff, as well as advanced software and infrastructure to perform in-house transcription
• Minimize bulk paperwork within the practice
• Avoid additional expenses required to provide employee benefits such as paid vacation time, health insurance, payroll taxes and more
• Enhance staff efficiency and overall functionality of the practice

Accurate Transcripts for all Medical Dictations

Most established medical transcription companies are fully equipped with innovative systems for dictation, transcription and distribution. They have advanced software tools, experienced medical transcriptionists, proofreaders and quality control experts. The transcriptionists in these firms have excellent language skills, and in-depth knowledge in specialty specific terminology. They can provide quality and accurate transcripts for any type of medical records including:

• History and physical examination reports
• Progress notes
• Procedure notes
• Operative reports
• Narratives
• Follow-up notes
• Clinic notes
• Laboratory reports
• Consultation reports
• Referral letters, and many more

Moreover, the transcribed documents are carefully verified by proofreaders and quality control experts to ensure 99% accuracy in all transcripts.

Service Highlights

Reliable medical transcription services from experienced companies have the following features:
• Convenient, flexible, dictation facilities - digital recorders and toll free dictation
• Complete data security, privacy and confidentiality
• Secure uploading of voice files and retrieval of reports
• Web-enabled document flow management interface
• Transfer of files through FTP or browser based transfer
• 128-Bit SSL file encryption, integrates with EMR systems, multiple file transfer options
• Real-time transcription progress reports
• Competitive pricing with savings up to 30% to 40%
• Minimum turnaround time
• No obligation free trial facility
• Client support round the clock

For Comprehensive Solutions

It is obvious that quality medical transcription services would certainly help healthcare entities restructure the workflow of the practice and enhance its efficiency.  So, when planning to outsource transcription jobs, hospitals and other medical practices can partner with a reputable medical transcription company, to enjoy comprehensive and budget-friendly solutions.

A helping hand is the greatest comfort in any venture that demands a lot of your time and attention. When this support is one that you can trust unreservedly, it is the biggest asset. Reliable transcription support is something all healthcare practices and physicians are looking for, and this is what a medical transcription firm with a solid standing in the industry can offer.
 
Medical transcription companies help healthcare entities balance their patient care and administrative responsibilities efficiently. Due to the increasing demand for medical transcription outsourcing services, the number of companies offering these is steadily increasing. Consequently, choosing a reputable company for your medical transcription tasks becomes more challenging.

Important Factors to Consider

Professional medical transcription companies would function as an efficient back office of your healthcare organization and manage any volume medical transcription tasks efficiently. However, to pick the right firm, it is necessary to perform an intensive research. Focusing on the following points would help you sign up with the best medical transcription company:

Evaluate the experience: Medical transcription outsourcing companies that have ample industry experience excel in their service quality. Such companies can easily understand all your medical documentation requirements and deliver top-quality transcription solutions within minimum time.  

Analyze the services: Consider the major services offered by different transcription firms. Find the websites of select service providers. These websites would provide the information you are looking for; compare the service providers to arrive at a suitable outsourcing partner.

Evaluate transcription accuracy: Ensure that the medical transcription company you choose can provide error-free transcripts, as any sort of data inconsistencies in healthcare reports can critically affect the treatment procedures of your patients. Most reliable transcription companies perform strict quality assurance at three levels to ensure 99% accuracy in the transcribed documents.

Consider the turnaround time: Most professional medical transcription companies offer quick and customizable turnaround time options including 24 hour TAT and STAT (2 hours, 4 hours or 6 hours) and more.

Data security measures: Ensure that your preferred medical transcription outsourcing company provides maximum security, privacy and confidentiality for all medical records they are entrusted with. Reliable firms offer 100% HIPAA compliant transcription solutions to prevent unauthorized retrieval, modification, updates, deletion, and copying of patients’ health related records.

File transfer options: Make sure to evaluate the file transfer options that are utilized by the providers in your preference list. An established medical transcription provider ensures safe file transfer options. The transcribed files are delivered via secured FTP and browser based 256 bit AES encryption protocol.

Assess the procedure of billing: Outsourcing to reputable companies allows you benefit from consistent billing procedures that are prescribed by AAMT.  These firms fix reasonable charges based on the number of lines, which is counted on the basis of a fixed set of characters. Moreover, they will not charge for bolding, underlining, or providing document headers and footers. Their competitive pricing structure also ensures you considerable cost savings of 30% to 40%.

Utilize Free Trial Option

Enquire about the overall performance of your preferred medical transcription firms to other healthcare entities and clients utilizing their services. This will give you a better idea about their promptness, affordability and other details. To help you make an assessment of their medical transcription services, most reputable firms offer a no obligation free trial for their services. This will help you identify a professional company that can provide comprehensive solutions that best suits your transcription requirements.