Medical Transcription Service Company

The medical industry is focused on delivering excellent patient care. Accurate and quick medical transcription service is necessary to ensure standardized and permanent documents of physician and patient encounters. These transcripts are very important from the medical and legal point of view. Medical transcription companies strive to meet documentation needs of multi-specialty hospitals, individual physicians, long-term health care sectors, clinics, group practices, nursing homes, and other types of healthcare facilities.  

Accuracy and punctuality are key considerations in medical transcription service. Accurate transcripts are necessary to ensure proper patient care. They also allow for the speedy processing of insurance claims and are extremely relevant in the event of medico-legal issues. Most established medical transcription companies have a team of transcription experts and utilize advanced technology to ensure timely and accurate transcripts.

Harnessing the Power of Expertise and Advanced Technology

An established medical transcription company has highly skilled professional transcriptionists on the job. These experts are well-versed in medical terminology relating to various specialties and can provide accurate and quick transcripts of various types of medical reports. With an excellent knowledge of procedures, documentation rules and policies, they can produce standardized medical documents of physician and patient encounters.

A reliable service provider would also have stringent quality checks in place. The transcribed files are checked at three levels by proof readers, quality analysts, and editors to ensure they are legible and error-free. Sentence structure, punctuation and spelling are checked. Care is taken not to alter the dictation style while editing. The transcribed document is compared against the dictation. A trustworthy medical transcription service can assure accuracy levels of up to 99%.

Medical transcription services are also provided in quick turnaround time (TAT). In fact, TAT can be customized to suit the needs of the particular medical specialty.

Features of Professional Medical Transcription Service

• Convenient dictation options: digital dictation and toll free number
• FTP or browser based 256 bit AES encryption to ensure security and confidentiality of medical records
• Complete compliance with HIPAA guidelines
• Electronic signatures
• Feeds to electronic health records (EHR) and electronic medical records (EMR)
• 24/7/365 technical assistance  

With all these advantages, medical transcription outsourcing has replaced the traditional transcription practices within healthcare facilities. Outsourcing helps physicians focus better on their core treatment activities and reduce operational expenses. While selecting a medical transcription service provider, always look for a firm that can provide accurate and quick transcripts at affordable rates.

Medical transcription, the process of transcribing a physician’s dictated notes into medical reports is in huge demand today. With more quality medical care available now, and with more patients opting for medical care, the need to maintain timely medical reports has also increased. Reliable medical transcription services ensure increased efficiency for healthcare providers.

Medical Transcription Services and Benefits

Accurate reports provided by an established medical transcription company will enable physicians to provide appropriate, timely care and services for patients. A physician depending on a reliable outsourcing company can receive error-free, transcribed reports within quick turnaround time such as 24 hour TAT, or short TAT (2hours, 4hours, and 6hours). The major advantage of outsourcing companies is the flexibility of services provided.

• Outsourcing transcription tasks helps healthcare firms increase their profitability by devoting more time to their core business processes. Reliable companies provide cost-effective transcription services distinguished by features such as smooth file transfer using FTP, feeds for EHR/EMR, usage of the latest electronic dictionary software such as Stedman’s medical dictionary and American drug index.

• All reputable medical transcription outsourcing companies abide by HIPAA regulations to ensure security and confidentiality of the healthcare reports. Services of skilled and well-trained medical transcriptionists help in the faster availability of accurate data. Their comprehensive knowledge in medical terms and jargon facilitates value-added transcription services.

• When the transcription jobs are entrusted to established firms in the industry, medical providers can save a lot of time and money. Many transcription companies offer their clients savings up to 40%. Moreover, healthcare providers are freed from administration and infrastructure responsibilities such as hiring and training transcriptionists, meeting office space requirements, securing transcription equipment and so on.
    
• Flexible dictation methods are offered as per the client’s convenience. These include telephone dictation via a toll-free number or dictation via a digital recorder. Toll free phone number is the more popular option among physicians and healthcare professionals.  

Experienced firms offer services for all major medical specialties including:

• Radiology
• Immunology
• Microbiology
• Nephrology
• Anesthesiology
• Dentistry
• Endocrinology
• Psychiatry
• Dermatology
• Toxicology
• Rheumatology, and others

Free Trial Offer and Stringent QA Procedures

Free trial offer made available by a medical transcription company enables the healthcare provider to evaluate the performance and quality of the service provided. Reliable companies provide the most stringent quality checks to ensure 99% accuracy.
Clients can access their patient reports at any time with ease. The transcribed data is stored in highly secured servers. 24/7 customer service is yet another attractive and useful service feature.

A recognized medical transcription outsourcing company offers customized packages with excellent document management system and high level accuracy. The various benefits and conveniences ensured lead more and more healthcare providers to outsource their transcription tasks to competent transcription companies.

Medical transcription involves transcribing a physician’s or a healthcare professional’s voice recorded reports into accurate transcripts. Healthcare providers require proper documentation of the care and services provided to their patients. This is what reliable medical transcription companies ensure with the help of trained and experienced transcriptionists and the latest advanced technology. Usually, they also offer competitive pricing and valuable cost savings. Medical transcription outsourcing is therefore a great option for professionals in the healthcare field.

Features that Distinguish Professional Medical Transcription Companies

A professional medical transcription company is distinguished by significant features such as:

• A well-trained, dedicated transcription team
• Multilevel quality assurance
• Free trial option
• Toll free dictation
• Digital recorder for dictation
• 24/7 client support
• HIPAA compliant procedures
• Electronic signatures

Why Medical Transcription Service Is Important

Medical transcription services offer great support and increase the efficiency of healthcare entities such as clinics, hospitals and medical groups. With readily available transcripts, physicians can also provide appropriate patient care in a timely manner. Proper documentation is also necessary when it comes to claiming the due reimbursement for services provided.

High quality and accuracy are indispensable factors in medical transcription. Competent medical transcription companies ensure that the transcripts you receive are of superior quality, and flawless. Usually, such transcription firms offer 3 levels of quality checking with the help of medical experts, skilled editors and proofreaders to provide maximum accuracy.

Medical Transcription Services for All Major Medical Specialties

US-based medical transcription firms offer accurate transcription services for all major medical specialties such as:

• Cardiology
• Anesthesiology
• Dermatology
• Endocrinology
• Hematology
• Oncology
• Ophthalmology
• Toxicology
• Radiology
• Gastroenterology
• Pathology, and more

Medical transcription outsourcing companies provide a customized technological platform based on the requirement of clients regarding data dictation. Most of the health care entities now prefer the latest digital recorder dictation, which facilitates audio of a high quality. Improved audio quality ensures improved accuracy and speedy transcription.

The dictation method via toll free telephone number is also widely used by physicians. Here the transcriptionist accesses the data from the secured server, where the dictation is saved. In order to transfer files, most of the medical transcription companies use FTP (File Transfer Protocol), ensuring confidentiality of the healthcare data.

While choosing a medical transcription company, make sure the firm satisfies important requirements such as on-time reports, superior quality, round-the-clock client support, flexible dictation options, competitive pricing, free trial, and cost savings.

The HIPAA (Health Insurance Portability and Accountability Act) was passed by the U.S congress in 1996 with a view to protect patient identities and their health information reports. The HIPAA act has been formulated with strong norms to prevent unauthorized access and retrieval of patient health information without the permission of the concerned patient for any purpose including healthcare treatment requirements, or public benefits and national interests. Therefore, ensuring HIPAA compliance in medical transcription services is important.

Importance of HIPAA Compliance in Medical Transcription: an Overview

All healthcare service providers such as small to large hospitals, multi-specialty clinics, medical insurance companies, medical transcription companies and many other healthcare entities are covered by the HIPAA act. Therefore, it is mandatory for them to ensure stringent safety measures throughout, right from data processing procedures, to transcribing of medical dictations, as well as storage and transfer of confidential patient information.  Any sort of violation of HIPAA rules can lead to malpractice litigation and severe penalties.

• Protects medical information outflow:  Healthcare reports come with important information about the patients, including their health problems, reports of various tests and scans, treatment procedures and medications provided. When these medical records are provided for transcription in insecure settings, possibilities of information outflow are higher. However, if the transcription tasks are outsourced to reliable HIPAA compliant medical transcription companies, healthcare experts can concentrate on their core activities, without being concerned about the security and privacy of patient records entrusted for documentation. With stringent data and document security options, these companies ensure that any information concerning the patients and their medical conditions are not accessed by unauthorized persons.

• Safeguard from reputation issues: Following strict HIPAA regulations would definitely enhance the reputation of healthcare practices and also safeguard them from complex issues such as loss of faith in the particular medical practice, and considerable reduction in cash flow and profits.
   
• Reduce data manipulation: The HIPAA act has set specific standards for maintaining healthcare information records, which has reduced the odds of illegal manipulation and use of crucial medical data and other such related issues.

Ensures Strict Policies for Complete Compliance

Experienced medical transcription outsourcing companies are aware of the importance of maintaining the privacy of patient related records and therefore take all possible effort to ensure that the medical documentation procedures are performed strictly following the security and compliance guidelines specified in the HIPAA Act.  Along with ensuring complete compliance with existing guidelines, they always keep up to date with every change in the norms.  To protect patient health records from unauthorized access, retrieval, modifications and deletions, reliable healthcare transcription companies implement a series of precautionary measures such as:

• Passwords to use the computers and to start windows
• Regular updates of firewalls and antivirus software on all computers
• Password protection for all lockers used for storage
• Strictly follows a minimum of 128-bit encryption for all transferred files
• Ensures that no information leaves the transcription department
• Regular backups are made and stored in a secured location
• No home-based transcriptionists
• Utilizes skilled workforce trained and monitored on HIPAA security, confidentiality, and privacy

Look for Reliable Transcription Services

When planning to outsource your transcription tasks, select an established medical transcription company.  Such a firm can deliver 100% HIPAA compliant medical transcription services that can enhance the overall efficiency and popularity of your medical practice, at affordable service charges with 30- 40% cost savings. Consistent services of these firms also help you benefit from customized turnaround time, no obligation free trial facility, round-the-clock customer support and much more.

Are you looking to streamline your medical records and have them readily accessible? You need to have your dictations transcribed in a timely manner, which may be difficult with your internal staff occupied with other major chores. Avail of the services of a dependable medical transcription company and enjoy cost-effective services. The outsourcing company completes the given task quickly and securely thus reducing backlog; eliminates staff requirements and thereby helps the clients increase their revenue.

Medical transcription services are beneficial for:-

• Group Practices
• Individual Physicians
• Hospitals
• Clinics

Tangible Benefits with Reliable Medical Transcription Services

When hospitals and healthcare facilities undertake medical transcription their own, they have to manage people, records, HIPAA compliance, technology, equipment, turnaround time and other aspects associated with medical transcription besides the core business of healthcare. When transcription is outsourced, clients can enjoy the following benefits:-

• Customized service
• Affordable competitive pricing
• No hidden costs or setup fees
• No long term annual contracts

By outsourcing transcription, hospitals and other healthcare facilities can concentrate fully on their core healthcare services.

Transcription Service for All Major Specialties

Many of the medical transcription companies provide medical transcription services for all major specialties including allergy and sleep medicine, anesthesiology, cardiology, critical care, dentistry, and dermatology. Transcriptionists in these companies are well-versed in complex medical terminology and can understand a variety of dialects. They are also trained in specialty related terminology, medical records, document formatting and abbreviations. To provide error-free transcripts, transcriptionists utilize e-dictionary and other online resources catering to each medical specialty.

Efficient Document Management

Medical transcription firms have their own document management system which is a complete, powerful, and highly reliable solution package designed specifically to meet the digital transcription demands of the clients. Some of the document management system highlights are:-

• Customized browsers
• All transcripts can be downloaded, e-mailed or faxed to any client
• Toll free numbers and digital recorders to receive dictation
• Secured database to search archives and retrieve older files
• Regular updated reports on transcripts showing progress on each document/file
• Instant message service between transcription administrator and the client
• HIPAA compliant log for every process

Key Features of a Reliable Medical Transcription Firm

• 24/7 technical support
• Multi-level quality assurance
• 99% level accuracy
• Competitive pricing
• Customized and quick turnaround time
• 256 bit AES secure encryption
• Transcription management software

It is important that you identify a reliable service provider that has established a solid reputation. Consider their client testimonials and make use of any free trial offer provided to evaluate their service quality.

When choosing a medical transcription company, utmost care has to be taken as you are entrusting the service provider with a serious duty for which you are ultimately responsible. A medical transcript holds crucial information necessary for treatment and becomes a part of the patient’s history. There are countless companies offering medical transcription, and so it requires a certain amount of keenness and analysis to pick the one that best fits your budget and requirements.

Things to Be Kept In Mind While Looking for the Company

When you look for a company that provides medical transcription services, the primary thing to be kept in mind is finding the one that provides all the services that you require. Considering a few important factors will help you choose a good medical transcription company that can efficiently carry out your tasks.

• Quality of Service: - Since transcription is a serious job, accuracy of documentation is critical. A single mistake might cost a life. Professional companies get the transcripts checked several times by experts so that it is up to 99% error-free. Their workforce includes expert medical transcriptionists, editors and QA analysts.

• Minimum Turnaround Time: - Timely documentation assures prompt care and treatment. It is therefore important to choose a company that can provide transcripts within minimum turnaround time.

• Confidentiality of Records: - Professional medical transcription companies ensure that medical data and records are treated with the highest degree of confidentiality. Choosing a company that complies with HIPAA (Health Insurance Portability and Accountability Act) regulations is the best way to ensure this. A HIPAA-compliant service provider would have sophisticated measures (such as digitalized encoding and more) to assure confidentiality of patient information.

• Experience: - How long the medical transcription company has been into providing the service counts for its trustability. Checking out the list of clients they have served so far will provide you with information about company’s services.

• Affordability: - Getting to know about the company billing policy is necessary. Choose a company that can offer you substantial cost savings – at least 30-40% - compared to what you would have to spend to do the work in-house. Individual doctors benefit by choosing an affordable medical transcription outsourcing company instead of setting up an in-house transcription infrastructure.

You will able to turn to your core duties of patient care when you get your transcription done by an efficient company. Make a short list and browse the website of each medical transcription company to make sure that it can help lessen your work burden and also allow you to provide efficient patient care.

You may be a physician striving to keep quality patient medical records created from your dictations. Maintaining flawless medical records is important because it helps to ensure improved care for patients. It is also a mandatory requirement under federal law. Timely and organized medical transcription services provided by a reliable company ensure error-free transcripts in minimum turnaround time, and help individual doctors reduce voluminous paperwork. Doctors and physicians can in turn concentrate more on patient care and important research work that will facilitate better health care.

Services Extended by Medical Transcription Companies

A medical transcription company offers services on 24x7 basis. This means that it works as a virtual extension of the client’s office providing support whenever it is needed.

Medical transcription services are available for:

• Clinic notes and follow-up notes
• Discharge summaries
• Notes on procedure and progress
• Operative notes
• Patient history
• Reports of physical examination, consultation, conference, scan, laboratory etc.
• Referral letters

Benefits Enjoyed by Individual Doctors and Physicians

Doctors and physicians benefit greatly from entrusting the transcription work to outsourcing companies providing this service. Some of the major benefits are:

• Customized turnaround time.
• No backlogs.
• Accessibility at a global level on 24x7 time basis.
• Data can be stored digitally thus ensuring quick retrieval. No need of storage space.
• Quality transcripts.
• Stringent security measures to safeguard the confidentiality of the transcripts and the transcript material by securing the privacy of the data.
• Improved workflow and productivity.
• Free trial without any obligation.
• Use of electronic medical dictionaries to ensure credibility.
• Quality service at a reasonable range.
• Enhanced productivity and efficiency.
• Accessibility to expertise.
• Improved patient base.

The World of Medical Transcription Outsourcing

Medical transcription is outsourced due to the increasing demand to document medical records. Medical transcription outsourcing companies offer a team of specialists to transcribe the records on allergy and sleep medicine, anesthesiology, critical care, dentistry, dermatology, endocrinology, gastroenterology, geriatrics, gynecology, hematology, immunology, infectious diseases, microbiology, nephrology, neurology, and more. The transcription team utilizes the latest technology to provide flawless transcription. They keep themselves updated regarding the recent developments in the transcription field.

Choosing the Right Company

There are many companies providing medical transcription services at present in view of the increasing demand. Go online to find a wide range of companies providing services. Ask for a free trial to ensure that the company you have opted for is reliable, the right one that can satisfy your requirements.