 HIPAA compliant emergency room transcription services for hospitals helps care givers to perform their tasks better and ensure that all records generated comply with HIPAA norms. HIPAA and the pressures of the emergency roomHIPAA norms protect the privacy of the patient and it’s important that they are adhered to, notwithstanding the hectic pressure of the emergency room. In an emergency room, doctors and nurses operate in a high pressure environment and saving the life of the patient in a highly critical condition rightfully takes precedence. It is certainly expected that hospital staff members ensure the necessary privacy for the patient records pertaining to the emergency room. Outsourcing emergency room transcription services ensures the hospital staff can focus on the situation on hand, while the medical transcription company transcribes the vital information with due consideration for HIPAA guidelines. Competent medical transcription service To ensure error-free emergency transcription services, medical transcription companies employ state-of-the-art technology and tap into the expertise of trained and experienced transcriptionists capable of catering to the needs of hospitals, medical emergency centers, trauma care centers, individual healthcare practitioners, clinics and other healthcare centers. Emergency room transcribers can usually transcribe medical evaluations, patient progress reports, medical history, discharge summaries, chart notes, physical reports, and any other information that must enter the emergency room record. Emergency room transcription services are available for different specialties including gastroenterology, cardiology, pediatrics, pathology, orthopedics, internal medicine, plastic surgery, and so one. Transcription quality and other benefitsSomething which hospital staff can never ensure in the hustle and bustle of an emergency room is quality of documentation, if they were handling it themselves. Professional emergency room transcription services generally come with three levels of quality checks. Most importantly, strict adherence to HIPAA guidelines is ensured. The other benefits of relying on the medical transcription services of a reliable provider include: • medical transcription services with accuracy levels of up to 99% • Transcriptions can be done domestically or internationally according to the needs of each physician • Customized turnaround times (anywhere from 24 hours or less) according to the need of each physician • Affordable pricing with savings up to 40% • Convenient dictation methods: digital dictation machines and toll-free telephone dictation • AAMT guideline 65 character line billing • HL7 transcription interface • 100% security in accordance with HIPAA guidelines • Document Flow Management System • 24/7 customer service and technical support Thanks to these advantages, most health care entities are now depending on their medical transcription tasks. HIPAA compliant emergency room transcription services for hospitals can truly help them improve efficiency and avoid legal issues.
 The Health Insurance Portability and Accountability Act of 1996 (HIPAA) was passedto ensure privacy and security of patient data. Under federal law, it is compulsory to ensure the security and privacy of patient records and only HIPAA compliant medical transcription companies can ensure that any information you dictate is safe and protected. It is necessary that medical records are kept confidential. Access of the records by unauthorized persons should be prevented. In fact, disclosures about a patient’s protected health information (PHI) without their permission are considered a breach of privacy and can result in legal action against the health care provider.
Medical transcription companies protect health related information by ensuring privacy and security of medical data according to the rules and regulations set down by HIPAA. Individual physicians, medical office administrators, multi-specialty groups, acute care facilities, dentists, group practices, clinicians and long term care facilities that are outsourcing medical transcription are opting for HIPAA compliant medical transcription services to ensure privacy and security of patient data and avoid legal issues.
Securing patient information and heath records
To ensure privacy and security of patient data, the computer systems in medical transcription companies are integrated with specially selected security options such as:
• Firewall and antivirus software, which are updated daily
• File encryption software
• Minimum 128-bit encryption for all transferred files
• Passwords to open files
• Secure, password protected email and FTP sites
• Passwords to use computers and start Windows
• All external drives including floppy disk drives and USB ports are disabled to prevent illegal copying of documents
• Regular Windows updates involving computer security
• Various security measures are implemented to avoid theft or vandalism of any information stored on the systems
Medical transcription service providers have a team of professionals that includes transcription experts, editors, quality controllers and proofreaders. Using sophisticated tools and technology, they transcribe a wide range of medical reports including patient history, emergency room notes, clinic notes, operative notes, physical examination reports, laboratory reports, psychiatric evaluations and discharge summaries with outstanding accuracy. In order to ensure data accuracy, all transcribed files are re-verified, proofread and reviewed with the help of state-of-the-art medical resources. Medical transcription outsourcing firms are also capable of providing the clients with flexible dictation options with customized format of delivered text.
Choose a Reputable Company
When you decide to outsource your medical documentation tasks, choose a reputable medical transcription company providing HIPAA compliant services. Make sure that the medical transcription service provider you partner with ensures privacy and security of patient data.
 A leading medical transcription company in the US, MTS Transcription Services (MTS) offers accurate medical transcription services for healthcare professionals and practices at competitive pricing that ensures savings of 30% to 40%. MTS makes its services available to hospitals, outpatient clinics, physicians and healthcare facilities of all specialties and sizes across the US and Canada. As one of the leading medical transcription companies, MTS offers services to various specialties including pediatrics, pathology, orthopedics, gastroenterology, cardiology, internal medicine, radiology, chiropractic, podiatry, plastic surgery, and many more. By outsourcing to MTS, clients can experience enormous benefits in terms of increased efficiency, enhanced productivity, all while saving money. “We understand that every physician’s requirement is unique and usually assign a dedicated team for that physician so that quality and TAT are maintained. We also keep the pricing affordable” says a solutions manager at MTS. • Tailored pricing plans • No set up fees • Volume discounts available The medical transcription service provided by the company is safe and secure, and available on a 24/7 basis. The company supports convenient dictation methods such as digital dictation machines and toll free number. Using any of these options, the medical reports can be dictated. The team at MTS will transcribe the dictated medical reports accurately and return the files within the required turnaround time. The transcribed files are cross checked and verified by the quality assurance team. The security of the files is ensured by FTP and browser based file transfer. As a token of appreciation, the company offers special savings to customers - FREE, brand new, powerful state-of-the-art Olympus digital recorders. Those who have a volume of above 5000 lines a month and sign a contract of more than 6 months can benefit from this free offer. Clients are also offered a FREE trial with no obligation to evaluate the service quality and performance standards of the company.
This article looks at what medical transcription involves and how it is done. In simple words, this back office task involves the conversion of physician dictations that provide the particulars about a patient encounter into paper or electronic format. The transcribed documents becomes medical records that can be conveniently viewed and consulted by physicians, specialists, nurses and other healthcare providers to ensure smooth and reliable patient care.
Medical Transcription – The Procedure
Step 1 – Transfer of Dictation - The physician sends his dictations (using toll-free number or digital dictation machine) to the company providing the transcription services. Whichever method is used, the dictation files reach the company’s secure servers. Olympus digital recorders, with superior sound and recording quality, are quite popular with physicians.
Step 2 – Accessing the Dictations - The dictations are downloaded by the service provider from its central server and assigned to the medical transcription team. Each file is provided a separate job ID to enable easy identification.
Step 3 – Transcription - Transcriptionists use a computer, headphones, foot pedals, and word processing package to perform their job. The transcription listens to the dictation using the headphones. The dictations are transcribed into text format using word processing software such as Microsoft Word. Foot pedals enable playing and replaying of dictations for checking and making corrections if required. To transcribe digital dictations, the headphones are connected to the computer’s speakers or sound card, while the foot pedal is plugged into the PC’s serial port.
In the course of transcription, the transcriptionist may have to make use of several references and online resources to check up on terminology, drug names, spelling and other information pertaining. This includes:
• Stedman’s Electronic Medical Dictionary
• Spell checker applications
• Medical specialty books
• American Drug Index
• Thesaurus
• Style Guide
• Medical publications, newsletters and journals
Various sound/media players and converters are also used to improve pitch and speed for better clarity, making transcription easier.
Step 4 – Quality Checks – The transcripts are checked for accuracy in spelling, information, formatting, standardization, and other factors. Care is taken to achieve an accuracy level of 98 percent and above.
Step 5 – Transfer of Transcription – Depending on the physician/healthcare practice’s preference, the transcripts are delivered by FTP or a secure (minimum 128 bit encryption) browser.
Step 6 – Downloading of Transcripts – The healthcare practice/physician can retrieve the completed transcripts from the account they have with the service provider.
Professional Medical Transcription Services ensure HIPAA Compliance
A professional medical transcription service provider would ensure medical transcription in compliance with HIPAA (Health Insurance Portability and Accountability Act) stipulations. All employees and infrastructure are made to adhere to the necessary security regulations, so no sensitive patient information leaves the company’s premises or falls into unauthorized hands.
This is your new blog post. Click here and start typing, or drag in elements from the top bar.  Quality and accuracy are very important for medical transcription processes, as physicians have to refer to the healthcare data of their patients frequently. At present, many leading medical transcription firms offer accurate medical transcription services that help healthcare facilities and practitioners maintain error-free medical reports. Leading multi-specialty hospitals, rehabilitation clinics, long-term treatment care centers, acute care clinics, nursing facilities, and individual practices are greatly benefited from these services. Accurate Records Help Schedule the Right Treatment Solutions Accurate healthcare reports are important for medical professionals to plan and schedule the right treatment procedures. Therefore, while transcribing medical documents it is necessary to pay attention to a series of factors such as spellings, format of reports, spacing, capitalization, quotation marks, semi-colons, and commas. Any sort of errors in these aspects can adversely affect the quality and accuracy of the transcripts. Outsourcing medical transcription jobs to professional companies will help you benefit from quality documentation procedures. Their perfectly coordinated medical transcription services ensure accurate medical reports in a timely manner. Dependable medical transcription companies provide many other benefits such as: • Eliminate expenses involved in maintaining staff and infrastructure for doing in-house transcription • Minimize your documentation workload • Maintain error-free medical reports in convenient file formats • Easy retrieval of patient records • Allow you to focus more on patient care and other core activities Multi-level Quality Control to Ensure Data Accuracy Outsourcing companies to offer consistent and accurate medical transcription services are equipped with up-to-date technology platform, which can be easily customized according to client requirements. Most experienced medical transcription companies offer flexible and convenient dictation options such as digital dictation machines and toll free number. Moreover, their transcriptionists are skilled and have ample knowledge about the different medical terminologies; they transcribe medical records with excellent precision within minimum time. Further, to ensure 99% accuracy, the transcribed files are carefully evaluated by experienced quality controllers comprising proofreaders, editors and medical analysts. Medical transcription solutions provided by a reliable medical transcription company ensure error-free transcripts for: • History and physical examination reports • Procedure notes • Progress notes • Clinic notes • Discharge summaries • Operative reports • Clinic notes • Laboratory reports • Follow-up notes • Narratives • Letters and much more Reputable medical transcription companies strive to serve their clients in an efficient manner. These firms provide complete security and confidentiality for all your medical records, precisely following the latest HIPAA norms, ensuring that patient records are protected from unauthorized access, retrievals, modifications, updates and deletions. Their organized medical transcription outsourcing services will have the following features: • Secure 256 bit AES encryption • Electronic signatures, HL7 compatible • 3 tier quality control • EMR (any electronic) interface, transcription server interface • Browser based transfer of files • Competitive pricing : with 30% to 40% cost savings • 100% HIPAA compliance • Rapid turnaround time: with standard 24 hour TAT and STAT options • Continuous customer support (24/7/365 days)
Outsource to an Established Company Reliable transcription companies also offer a free trial of their services, which will give you a chance to evaluate the quality and accuracy of the services, absolutely free. Medical professionals and practices should select an established medical transcription firm to outsource medical transcription jobs. Partnering with such a company will streamline your medical transcription processes and help you function in a more organized manner. Consistent medical transcription services will surely enhance the efficiency and productivity of your practice.
|
RSS Feed