Medical Transcription Service Company

Electronic Medical Records (EMR) and Electronic Health Records (EHR) came into existence due to the challenges posed by paper-based medical documentation systems. Though the terms EHR and EMR are used interchangeably, there are significant differences between them.

What is EMR?

Electronic Medical Records are the electronic or digitized form of the paper records of the medical and treatment history of the patients in one healthcare provider’s office. These charts are used by the clinician as the primary basis of diagnosis and treatment of the patients. EMR evolved because of the problems associated with managing, organizing and accessing paper-based medical charts. EMR resolves such issues and helps the clinician in:

• Tracking patient data over a specific time frame
• Tracking and recording things such as vaccinations and blood pressure readings
• Determining when exactly a patient requires a checkup or preventative screening
• Monitoring and enhancing the quality of care within a specific practice or a clinic

The point to note is that the EMR does not leave the healthcare facility unless it is in printed format.

What is EHR?

Electronic Health Records offer all that Electronic Medical Records, but go further. EHRs can be accessed by all the other health care providers, such as laboratories and specialists that are involved in patient care. EHRs can share information and contain information from all the healthcare providers involved in the patient’s care. They are not confined to access by just one medical practice or clinician’s office as with EMR. EHR information is created by and moves across clinicians across the country. Even the patients themselves can access their EHR and take a look at their treatment history at any stage. The benefits that EHR offers are

•  A new healthcare provider could easily be informed about a specific allergy that a patient has, thereby preventing physicians from taking inappropriate decisions
•  The patients can review their health history and make necessary changes to their lifestyle
•  As the tests performed if any are entered at once, there is no possibility for the physician to perform a duplicate test
•  If a patient needs to consult another provider, EHR allows seamless transition as all the details from the patient’s hospital stay would be available and facilitate discharge instructions and follow-up care

Transition to EMR/EHR

Meaningful use of Electronic Health Records is designed to enhance patient engagement and care. With the 2014 EHR reporting period for meaningful use approaching, physicians and hospitals have the responsibility to purchase EHRs and transition to enable the transitioning of the health care system to paperless records. Those not showing meaningful use by October 2014 will be assessed for Medicare payment penalties beginning in 2015. However, the American College of Cardiology points out that there are gaps in the national health information technology network that must be bridged before physicians and facilities can meet EHR implementation objectives.

Designed to provide secure, auditable and confidential results, professional HIPAA compliant medical transcription services at MTS ensures legal compliance and patient privacy. The company’s HIPAA compliant transcription services ensure confidentiality of patient information, increased efficiency and streamlined process workflow. It offers higher accuracy for the transcribed data and allows safe handling of the medical records.

With its extensive experience in providing physical therapy medical transcription services, the company serves therapists and doctors in private practices, medical clinics/centers and regional hospitals.

Stringent measures and security policies are in place to ensure that the patient records stay safe. Proven measures include –

• Password protected computers
• Secure file transfer
• Daily updated Firewalls and antivirus software
• Audits and random checks
• Regular Windows updates

The right medical transcription team is crucial to handle the job efficiently and the entire team at MTS is trained on HIPAA privacy, security and confidentiality. They can transcribe any physical therapy document including - referral letters, consultation notes, chart notes, follow-up notes, procedure notes, letters and discharge summaries among others.

High level accuracy is crucial for transcripts. All medical transcripts at MTS are taken through three level quality checks to provide 99% accurate outputs.

Physical therapists prefer transcription services from MTS due to advantages such as affordable pricing, flexible dictation options, fast turnaround time, EMR system, and HL7 transcription interface.

“We understand the importance of maintaining the confidentiality of all patient related records in physical therapy clinics as well as other specialties, and have implemented excellent security measures to safeguard sensitive data. To monitor all compliance activity with HIPAA, we have our HIPAA officers with relevant experience in the field. Our HIPAA compliant transcription services are available at an affordable rate, where you save 30 to 40% on your total operation costs,” says a company spokesperson.

Plastic surgery physicians and practices looking for another option in transcription can benefit greatly by outsourcing their transcription tasks to MTS Transcription Services (MTS). Headquartered in Tulsa, Oklahoma, this professional HIPAA-compliant medical transcription company has vast experience in the field and provides transcription solutions for plastic surgeons.

With advanced web based technology and a team of skilled medical transcriptionists who are experienced in plastic surgery, this company is establishing its expertise.

“At MTS, we have excellent infrastructure and experienced workforce that are experiences in plastic surgery specialty. We understand that the need for quality is paramount and through our QA process make sure that it is always maintained. We are knowledgeable and assign specific team to each physician to maintain the accuracy. It has helped us in continuing to deliver quality services that cater to the exacting standards of the industry,” says a company spokesperson.

The team at MTS is well-versed in plastic surgery terminology and procedures and can quickly transcribe various types of medical reports such as diagnostic procedures, operative notes, patient history, physical examination reports, consultation notes and discharge summaries within the specified time limit. All transcribed medical reports are put through three levels of quality checks to ensure an accuracy level of 99%.

The confidentiality of patient medical information is ensured with strict compliance to HIPAA rules and safe file transfer measures such as FTP and browser-based 256 bit AES encryption protocol. Other important features of this reliable medical transcription service are HL7 integration, electronic signatures and EMR/EHR interface for immediate record retrieval and evaluation. File formats supported include WMV, MPG, AVI, MOV, ASF, ASX, RM, SWF, DIC and MP3 (extended audio format).

These plastic surgery transcription also provide clients with benefits such as:
 

• Document flow management software for end-to-end tracking of data
• Flexible dictation modes via digital recorder or toll free phone
• Free trial service to evaluate service quality and turnaround time

By outsourcing their medical transcription tasks to this reliable company, plastic surgery practices can save the time, money and effort needed for in-house documentation, organize their medical records accurately, as well as retrieve and update them easily. Further, outsourcing this non-core task to this expert service provider allows plastic surgeons more time to focus on patient care.

The competitive pricing that MTS offers is designed to save plastic surgery practices as much as 30 to 40% on their total transcription costs.

Medical transcription services are provided by a medical transcription company and involve the transcription of dictations recorded in the voice of a medical practitioner. Accurate transcripts of these dictations are necessary because the future care provided to the patient depends on the information provided in these documents. Accurate documentation is also important from the point of view of appropriate claim reimbursement.


Medical Transcription Services – Useful to Healthcare Service Providers

It is easier and faster for a medical practitioner to record the medical history of a patient by dictating the details rather than writing it by hand or typing it. This recorded audio clip is handed over to the medical transcriptionist to convert into text format. This service is indispensable to doctors, hospitals, medical care centers and other healthcare providers as the record made is used as reference for the review and continuation of treatment of a patient.

Apart from typing the document as per the audio clip received, it is the duty of the medical transcriptionist to correct spelling errors, diction errors etc. All reports prepared by them have to comply with the law and medico-legal concerns as well as the policies applicable to the healthcare entity.

With these services, doctors and the management staff of hospitals are relieved from the time-consuming work of transcription. When the medical transcription requirements are taken care of efficiently by an outside provider, healthcare entities can focus on care provision for their patients, which in turn enhances the reputation and growth of the hospital too.

Also, there is always a chance of the old staff resigning from the hospital. This would require training the new staff which is again resource-draining and time-consuming. Hence, it is a practical option to entrust transcription to a medical transcription company that will do its job irrespective of changes happening in your organization.

Should Medical Transcription be Outsourced?

Today more and more medical entities are opting for medical transcription outsourcing. Apart from the convenience offered, healthcare providers stand to benefit from the real professionalism and capability of the transcription staff. Usually, reputable outsourcing companies assign a dedicated team to each client to make sure that individual client requirements are met and the work is carried out to perfection. Accuracy and quality are ensured for the final transcripts. Such firms are HIPAA compliant and have excellent security measures to protect patient data. The best thing about associating with a reliable company is that they can meet any challenging turnaround time requirements. This means that you have the transcripts ready whenever you need them, so that your medical documentation stays up-to-date. Your patients have no cause to complain, and accurate documentation will also help you submit timely claims and get the proper reimbursement. Undoubtedly, medical transcription companies provide a great service to healthcare providers with personalized solutions catering to each client.

Picture a busy hematologist. He has to deal with the diagnosis, treatment, and prevention of blood diseases. Specialized in the study of blood, the blood-forming organs, and blood diseases, he would have to provide treatments relating to fields such as internal medicine, physiology, pathology, clinical laboratory work, pediatrics. Hematologists also specialize in oncology. It’s no wonder that all this leaves this healthcare specialist with little time for documentation which is an integral office procedure when it comes to continuity and quality of care and medical billing compliance. Many hematology practices are finding that outsourcing hematology transcription to a professional medical transcription company is the solution. Many benefits can be expected with the right choice of service provider:

• Benefits of Economies of Scale: In-house transcription can prove expensive for an individual medical practitioner. In addition to a professional team, the office would have to invest in the technology and software necessary to carry out transcription. Outsourcing to a professional medical transcription company would help hematologists to enjoy the benefits of economies of scale. Established service providers with a vast clientele would have all the specialized resources necessary to carry out the documentation procedures and can provide transcription solutions at affordable costs. A hematology practitioner can expect considerable cost savings by outsourcing to the right service provider. Established companies help their clients save up to 30 – 40 % on their operational costs.  
  

• Assured Accuracy: Only a professional hematology transcription service provider would be able to handle transcription efficiently. With an objective to provide quality based transcription services, a reputed medical transcription firm employs highly qualified and skilled transcriptionists who are well versed in the important terminology related to hematology such as for example, ‘eosinophil’, ‘erythrocyte’, ‘erythropoietin’, ‘hematopoiesis’, ‘myelogenous’, ‘thrombectomy’ and much more. They would also be aware of important hematology procedures such as hematologic malignancies, immune cytopenias, bone marrow transplantation, biological therapy, stem cell and many other hematology conditions. Getting these terms and procedures right is crucial to the applicability of the transcripts.  Only qualified and expereinced medical transcriptionists would be able to prepare accurate hematology documents in time to meet the hematologist’s requirements. With stringent QA processes, a professional company can ensure transcripts with accuracy rates as high as 99%.

• Document Flow Management System:  Individual hematology practitioners would benefit from the document management software that their service provider offers as part of the transcription process. This helps them in tracking and monitoring their files during the transcription process.  A reliable service provider would also offer feeds to EMR, helping hematology practices in the progress towards the mandatory electronic health record (EHR).

• Customized Turnaround Time : With the right hematology transcription outsourcing partner, a hematology practitioner can expect their transcribed documents to be delivered within the specified time limit.

• Free Trial: Reliable service providers would offer their potential clients a free trial to check out the accuracy and timeliness of their services.

Taking into account security considerations with regard to patient information, a professional transcription firm would abide by all HIPAA regulations.  In addition to a secure work environment to prevent unauthorized access to patient records, the company will have safe modes to protect the confidentiality of medical records and reports as they are transferred through the Internet from the medical office to the transcription company and back.

Outsourcing hematology transcription is therefore a feasible option if you do not have or cannot invest in in-house transcription. 

Tulsa, Oklahoma: With the increased demand for accurate and timely medical documentation, MTS Transcription Services (MTS) is offering result oriented, affordable psychiatry transcription services. The HIPAA compliant transcription services of this Oklahoma based outsourcing company are competitively priced, allowing psychiatry practices to save up to 30% to 40% on their operational costs.

With a comprehensive blend of web-based technology, digital dictation servers, EMR/EHR interfaces, VPN, and security measures, MTS provides reliable and uninterrupted medical transcription service to enhance the operational efficiency of psychiatric practices. HL-7 integration allows clients ease of access to their medical records.

Physicians can rely on this company’s excellent support service to discuss their formatting and turnaround time requirements. The flexible dictation options offered include toll free phone-in and digital recording. Files can be sent in as WMV, MPG, AVI, MOV, ASF, ASX, RM, SWF, DIC files, and extended audio formats such as WMA and MP3 using safe transfer modes.

The company’s qualified and experienced transcription team can handle documentation for all types of files such as psychiatric evaluations, consultation notes, x ray reports, medical reports, referral letters, discharge summaries, mental status evaluation reports, major depressive disorder reports and neurobehavioral assessment reports. All transcripts go through a stringent three-level quality check to ensure that the final output has an accuracy level as high as 99%.

 “Our psychiatry transcription services are professional, allowing you to spend more time on what you do best – taking care of your patients,” says the company’s solutions manager.

Right from dictation capture to final documentation, the company’s focus on quality and timeliness is clearly evident. MTS works as an extension of the client practice to streamline medical practice’s document management tasks, reduce overheads, and improve patient care, and overall revenue.

In addition to competitive pricing, MTS offers special rates as well as a digital recorder free of cost to practices with volume jobs. Electronic signature capability allows physicians improve productivity and reduce staffing hours spent on pulling and filing records. These psychiatry transcription services are also designed to seamlessly integrate with EHR (electronic health record) systems.

Opting for the free trial that MTS offers allows physicians can understand the extent to which the company can meet their needs so that a customized solution can be created.

A recent survey conducted by KLAS Research shows that despite adoption of new documentation technologies, most hospitals still outsource a part of their transcription, and plan to increase of continue the use of these services in the future.

MTS Transcription Services (MTS), an established outsourcing company in the U.S., has stood the test of time with its efficient transcription solutions for all kinds of for clinics, physicians practices and hospitals across the U.S. This company’s vast and expanding clientele are benefiting from its superior HIPAA-complaint medical transcription services which allow them to maintain accurate documentation for timely diagnostics and treatment.

It is the company’s advanced resource base and skills in project management that is attracting attention. All transcription is performed by trained and experienced medical transcriptionists. They can provide error-free transcripts in the required format for various medical records such as operative reports, progress notes, discharge summaries, narrative notes and much more. Stringent three-level quality checks ensure 99% accuracy in the final transcripts.

Each client’s documentation challenges are treated as unique, which is why the company’s management sees that a separate team is assigned to each transcription project. Clients can specify turnaround time – STAT to 24 hours and expect to get their documents delivered without any compromise on accuracy or on the deadline.

MTS can provide feeds to electronic medical records (EMR) or electronic health records (EHR). HIPAA compliance is ensured with various security measures to ensure the confidentiality of patient information.

“Our medical transcription solution seamlessly integrates with your current medical setting and ensures efficient workflow right from dictation capture, transcription, to document delivery,” says the company spokesperson.

Allowing MTS to handle their transcription challenges is providing its clients with more time for patient care. Moreover, these comprehensive solutions are specifically designed to help healthcare providers save at least 30 to 40% on their costs. MTS does not insist on a long-term yearly contract and provides prospective clients with a free trial to help them understand how it can meet their documentation needs.

With a decade of experience under its belt, this established medical transcription company provides customized transcription services for all medical specialties, such as Anesthesiology, Cardiology, Endocrinology, Geriatrics, Nephrology, Orthopedics, Pain Management, Pathology, Physical Therapy, Radiology, Urology, and more.

Tulsa, OK: Documenting patient information and integrating it to the electronic health record system is proving a big challenge for healthcare providers. MTS Transcription Services (MTS) is providing professional solutions to help them handle this burgeoning task.Utilizing skilled manpower and cutting-edge technology, this Oklahoma based company strives to provide affordable medical transcription services for small practices and clinics, physician groups, and large hospitals.

“At MTS, we blend quality specific transcribing skills with the latest technology applications to meet individual client requirements”,says the company’s Solutions Manager.

The HIPAA compliant company has the knowledge, expertise and technology to provide smooth and uninterrupted solutions from dictation capture to document distribution and storage.The ability to integrate with virtually any EMR/EHR helps MTS ensure comprehensive clinical documentation solutions as well as easy provider access to patient records.

Partnering with MTS can not only ensure safe and prompt medical transcription for a wide variety of files, but also minimize the time that physician offices spend on filing and pulling records.Facilities such as electronic signature, secure 256 bit AES encryption, FTP, and EMR and HL7 interface ensure this.An important added benefit of the partnership with MTS is that the physicians get special rates on volume transcription.

With a team of professionally trained medical transcriptionists, in-house proofreaders and an expert quality control team, MTS helps providers manage a wide variety of records and documents such as history and physical notes, follow-up notes, surgical notes, consultation reports, referrals and more.

With a decade of experience in the field, this medical transcription company offers dependable documentation solutions for all major specialties including orthopedics, gastroenterology, radiology, cardiology and more.

One of the main benefits of partnering with MTS is that clients are not bound by any long-term yearly contract.Customized turnaround time, cost savings of 30-40%, and its free trial service make MTS Transcription Services a name to reckon with in this highly competitive arena.

An experienced medical transcription company based in Tulsa, Oklahoma, MTS Transcription Services has carved a niche for itself in this highly competitive field.The company has announced reduced rates on its efficient dermatology transcription services.This is expected to help dermatology clinics and practitioners manage their heavy workload cost-effectively and focus better on their core activities.Clients can expect to save up to 30 – 50 percent on their costs by partnering with MOS.

As an established transcription service provider, MTS has a vast national and global clientele and handles dictation for several healthcare facilities and specialties.The company utilizes advanced technology, has a skilled workforce, and ensures streamlined HIPAA-compliant workflow systems and processes.These advantages offer economies of scale, allowing MTS to provide accurate, secure and timely documentation solutions at reduced rates.

Dermatology transcription services are provided for all types of reports such as patient assessment notes, admission notes, history and physical notes, consultation notes, and more.The company’s professional team can transcribe dictation relating to various sub-specialties such as dermatopathology, Mohs surgery, teledermatology, cosmetic dermatology, immuno dermatology and pediatric dermatology.The three-tiered quality control process ensures transcript accuracy levels as high as 99 percent.MTS can provide EMR integrated transcription solutions, helping dermatology practices in their efforts to digitize their medical record systems.

This affordable medical transcription service comes with various options.Dermatologists can choose to dictate via a toll-free telephone number or provide their dictation as digital recordings.Options for file transfer include upload to a secure FTP server as well as encrypted browser-based transfer.

The company pricing policy is fair and flexible in that rates are based on factors such as volume, type and quality of dictation, turnaround time, specialty requirements, and Document Management Flow system requirements. Volume rates are available.Clients signing up for medical transcription of above 5000 lines a month and a period of more than 6 months get a brand new digital recorder free of cost.

At a time of uncertain and declining payments, these reduced rates on dermatology transcription services will prove great boon for medical practices.Potential clients can go in for free no-obligation trial service before signing up.Clients do not have to sign a long-term yearly contract to benefit from these quality medical transcription services.

Medical transcription outsourcing provides many benefits for physicians and other healthcare professionals, allowing them to focus on their core task of providing their patients with quality care.

Carrying out medical transcription in-house is quite expensive and resource sapping. Medical transcription services can help. A reliable medical transcription company can provide comprehensive documentation solutions for various medical specialties including orthopedics, pediatrics, geriatrics, cardiology, radiology, gastroenterology, podiatry, chiropractic, internal medicine, and more. Accurate medical transcripts are provided of dictation relating to physical examination reports, patient history, operative notes, radiology notes, consultation notes, discharge summaries, and referral letters.

Advantages of Medical Transcription Outsourcing

Here are the main benefits that medical transcription outsourcing offers physicians:     

• Lesser workload for medical practices: Outsourcing their documentation tasks allows physicians to spend more of their time and energy on providing quality and potentially life saving care to their patients. When documentation is outsourced, its accuracy is ensured, which further helps physicians improve productivity and efficiency.
• Efficient archiving and management of healthcare records: This is one of the other great advantages of medical transcription outsourcing. Feeds offered for EHR (Electronic Health Records) and EMR (Electronic Medical Records). Offline as well as online transcription solutions are provided for so that the transcription needs of physicians are appropriately taken care of.   
• Medical transcription firms have trained as well as experienced transcribers who have comprehensive knowledge of medical terminologies and specialty requirements. They are also trained in the procedures, policies and documentation rules that are needed for ensuring accuracy in the transcripts. If medical transcription services were not available, the physicians would have had to take care of all this, or hire and train professionals to do the job in-house, which can be expensive and resource-consuming.
• Customized TAT (turnaround time) is the other advantage of handing over transcription tasks to a reliable company. While there are standard TATs for different kinds of work, an efficient company will have trained transcribers, streamlined processes and state-of-the-art infrastructure to cater to customized turnaround requirements. TAT is strictly adhered to.
• The right medical transcription provider will also help streamline the expenses of a healthcare practice. A reliable service provider can assure this. Outsourcing to the right transcription firm can save a physician practices up to 40%. With innovative processes and advanced software and technology, an established transcription company enjoys economies of scale, allowing it to provide services at affordable rates.  

Other Plus Points

The multiple advantages of medical transcription outsourcing to the right provider include:

• Choice of dictation options
• Secure FTP server and browser-based file transfer
• Compliance with HIPAA regulations
• Assured quality of transcribed data
• High quality standards through quality checks for greater accuracy
• HL7 integration
• Offshore or domestic transcription choice
• Free trial
• Volume prices and discounts

To experience all these benefits it is important that find a reliable medical transcription outsourcing company. Only that will ensure cost-effectiveness, improved performance and overall resource savings for your healthcare practice. Patient satisfaction only comes with better treatment, which outsourcing can help you deliver.